Features

Timesheets are now on one page, with three views to toggle between: daily, weekly and calendar. We've also added a daily time bar, and made adding and editing time much easier. Enjoy!



Mark to-dos as complete

Thu, Sep 26, 2019

You can now mark a to-do as completed right in your browser. Just go to the To-dos menu, and click the ‘Actions’ drop down.

Time off transactions

Client invoices

Team invoices

Client invoices aging

ADMIN

John Smith



My Accounts

User settings & billing

Invite Member



EMAIL*

Copy Invite Link

Invite to

ROLE*

Learn more

User

Organization Manager

Can do everything, except view and manage financials

Project manager

Can manage, track, and view reports for any projects they're added to

User
Can track and view their time for any project they're added to

Project viewer

Can view reports for any project they're added to (viewers are free)

PROJECTS

Select all

Select projects you want to add team members to

Projects

Customer Service Graphic Design

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Send Cancel



Are you enjoying Hubstaff?

Share the love by leaving a review. It only takes 1 minute.

Leave a Review Maybe Later Don't ask me again

 Settings

Features settings

TRACK APPS & URLs



This setting applies to the desktop apps. Note: Hubstaff client version 1.2.0 or higher is required for this feature. Supported browsers include Chrome, Firefox, and Internet Explorer.

Control whether the names of apps used and the URLs visited are tracked

DEFAULT



Organization default. This is what all current and future members will be set to.

Off

Apps

Apps & URLs

Individual settings

Override the organization default for specific members

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Name

John Smith

Off

Apps

Apps & URLs

SCREENSHOT FREQUENCY



This settng applies to all timer app

Control the number of screenshot s taken in a 10 minute period.

DEFAULT



Organization default. This is what all current and future members will be set to.

None

Individual settings

Override the organization default for specific members

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Name

John Smith

None

SCREENSHOT BLUT



Font size and working for another organization without image blur turned on affects whether screenshots will be blurred.

Control whether the desktop app blurs screesnhots for security and privacy.

DEFAULT



Organization default. This is what all current and future members will be set to.

Off

Individual settings

Override the organization default for specific members

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Name

John Smith

Off

DELETE SCREENSHOTS



This setting only applies to organization owners and managers.

Allow managers and owners to delete screenshots.

DEFAULT



Organization default. This is what all current and future members will be set to.

Checkbox

Individual settings

Override the organization default for specific members

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Name

John Smith

Checkbox

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

RECORD ACTIVITY



This setting determines whether activty percentages from the apps are retained or zeroes out

Control whether keyboard and mouse activity is mentioned

ALL USERS



Organization default. This is what all current and future members will be set to.

Checkbox

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Track Locations (Mobile Only)

TRACK LOCATIONS (MOBILE ONLY)



This settng applies to all timer app

Control whether location tracking is enabled in the mobile app

DEFAULT



Organization default. This is what all current and future members will be set to.

Off

Tracking time

Always

Individual settings

Override the organization default for specific members

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Name

John Smith

MODIFY TIME



Managers will be able to edit other team member's time.

Allow team members to edit their time manually.

DEFAULT



Organization default. This is what all current and future members will be set to.

Checkbox

Individual settings

Override the organization default for specific members

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Name

John Smith

Checkbox

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

REQUIRE REASON



This setting applies to timesheets.

Require team members to provide a reason when editing their time.

DEFAULT



Organization default. This is what all current and future members will be set to.

Checkbox

Individual settings

Override the organization default for specific members

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Name

John Smith

Checkbox

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Organization

All changes made here will also update your organization's General settings

ADDRESS

LOGO

Choose File

No file chosen

File size limit: 1 MB

Taxes

TAX ID



Used to identify your organization

TAX RATE



The percentage of tax you want applied to the invoice total

Payment terms

NOTES



Shown as a message on invoices when client specific notes are not set

NET TERMS*



Amount of days the invoice must be paid once created

days

Payment button

PAYPAL EMAIL

Easily accept payments from clients with PayPal

Cancel Save

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Shift alerts

SHIFT ALERTS



This applies to the schedules, which sends alerts when someone is late, misses, or abandons a shift.

Control who receives alerts about a user

DEFAULT



Organization default. This is what all current and future members will be set to.

Individual settings

Override the organization default for specific members

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Name

John Smith

No active time off policies

Set up automatic accrual policies for time off

Add a policy

No archived time off policies

No holdays added

Add holidays for time off

Add a holiday

TIME OFF BALANCES



This settng applies to all timer app

Set up time off balances for members



Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.



Export

To CSV

To PDF

Import

No time off balances to show

Expecting to see something? Try adding members to your policies first

Restrict timer to job sites

RESTRICT TIMER TO JOB SITES



This setting allows the tracking of time to be restricted to a certain radius around each job site. If the user does not belong to any job sites they cannot track time.

Only allow members to track their time while at a job site

DEFAULT



Organization default. This is what all current and future members will be set to.

Checkbox

Individual settings

Override the organization default for specific members

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Name

John Smith

Checkbox

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

PROCESS PAYMENTS



When set to automatically, time is marked as "paid" in our system and if you have payroll enabled, the payment will be sent.

Choose whether you want to manually send payments or have them automatically processed.

Manually

Automatically

DELAY PAYROLL



This gives you time to edit timesheets once the pay period is over, or approve timesheets over multiple days and group all members into a single payment.

Set a payroll delay so that all payments can be made at one time

SEND PAYMENTS AFTER



This is the number of days after the pay period ends that you would like to send payments for timesheets.

days

Cancel Save

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Efficiency pro

Productivity champ

Time hero

EFFICIENCY PRO



Achievement badges are sent to members via email and appear on their dashboard.

This achievement badge is given to members every day their activity meets the activity goal. They can win this badge multiple days in a row to create hot streaks.

DEFAULT



Organization default. This is what all current and future members will be set to.

Checkbox

EFFICIENCY PRO

Reach the goal for activity each day

ACTIVITY GOAL



The average activity members must reach each day to receive the badge.

Apply to all

Individual settings

Override the organization default for specific members

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Name

Efficiency pro

Activity Goal

John Smith

Checkbox

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

PRODUCTIVITY CHAMP



Achievement badges are sent to members via email and appear on their dashboard.

This achievement badge is given to members every week they meet the weekly to-dos goal. They can win this badge multiple weeks in a row to create hot streaks.

DEFAULT



Organization default. This is what all current and future members will be set to.

Checkbox

Productivity champ

Reach the goal for completed to-dos each week

WEEKLY TO-DOS GOAL



The number of to-dos members must complete each week to receive the badge.

to-dos

Apply to all

Individual settings

Override the organization default for specific members

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Name

Productivity champ

Weekly to-dos goal

John Smith

Checkbox

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

to-dos

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

TIME HERO



Achievement badges are sent to members via email and appear on their dashboard.

This achievement badge is given to members every day their activity meets the activity goal. They can win this badge multiple days in a row to create hot streaks.

DEFAULT



Organization default. This is what all current and future members will be set to.

Checkbox

TIME HERO

Reach the goal for total hours worked each week

WEEKLY HOURS GOAL



The number of hours members must track each week to receive the badge.

hours

Apply to all

Individual settings

Override the organization default for specific members

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Name

Time Hero

Weekly Hours Goal

John Smith

Checkbox

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

hours

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Hubstaff Support



Name

Email

How can we help you?

Attachments

 Add up to 5 files

Send

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Message sent



Thanks for reaching out

Someone will get back to you soon

Go Back

Add time off policy



POLICY NAME*

MEMBERS

Select all

Select members

John Smith

Automatically add new members to this policy

SCHEDULE OF ACCRUAL*



This settng applies to all timer app

None

None
Time off will not be automatically accrued for this policy

Annual

Hours are accrued when the member joins the policy, and on January 1st of every year.

Hours worked

Hours are accrued when time worked is marked as paid

Policy joined date

Hours are accrued when the member is added to the policy, at a prorated amount for the year. Hours are also accrued on January 1st of every year.

ALLOW NEGATIVE BALANCES

Yes
Members may request time off even if it lowers their balance to below 0

Members cannot request time off if it will bring their balance below 0

REQUIRES APPROVAL

Yes
Requests must be manually approved by a manager or team lead

Requests are automatically approved and applied without a manager's approval

BALANCE ROLLS OVER ANNUALY

Yes
Any remaining balance will be kept on January 1st

Any remaining time off will be removed on January 1st

PAID OR UNPAID

Unpaid

Paid
Time in approved requests will be counted towards amounts owed

Unpaid

Hours in approved time off requests will not count towards amounts owed

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Save Cancel

Add public holiday



HOLIDAY *

Select holiday

Custom

Christian

United States

Christmas Eve (Dec 24th)Christmas Day (Dec 25th)Boxing Day (Dec 26th)New Year's Eve (Dec 31st)New Year's Day (Jan 1st)Good Friday (Apr 2nd)Easter Sunday (Apr 4th)

Orthodox Christian

Christmas Eve (Jan 6th)Christmas Day (Jan 7th)Good Friday (Apr 30th)Easter Sunday (May 2nd)Easter Monday (May 3rd)

United States

Independence Day (Jul 4th)Labor Day (Sep 7th)Thanksgiving (Nov 26th)Friday after Thanksgiving (Nov 27th)Memorial Day (May 31st)

Canada

Labor Day (Sep 7th)Thanksgiving Day (Oct 12th)Remembrance Day (Nov 11th)Victoria Day (May 24th)Canada Day (July 1st)

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Save Cancel

Import balances



FILE*

Choose File

No file chosen

Accepted file formats: .csv, .xls, .xlsx Download spreadsheet template

REASON *

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Import Cancel